September meeting minutes

hi all. here are the notes from our meeting...hope i got it all right!

FILMING/DOCUMENTARY MAKING BY TODD MALLASCH AND CHRIS JOHNSON

Monday:

1. film at airport ok.

2. Holly Center in Waupaca ok.

Tuesday:

1. film at the MREA in Custer ok.

2. film at evening event at Library ok.

Wednesday:

1. Unsure about Rotary...will need to check on this.

2. unsure about school. Kate Saunders felt the school would not go for filming unless there were students involved. Kate is meeting with the principal tomorrow am, and will ask about it. Marci will ask Chris to get 1 or 2 students who normally film the council meetings to be involved in any way. ( I feel that this part of the trip should be documented, and some students interviewed about their views after the presentation, so if we can portray it as "a student experience of filming a documentary" i bet they will let us do it... )

3. Peace Cafe ok. they felt that it would be ok to do some interviews at 5pm prior to the peace cafe at the chez. (we will be eating dinner at 5pm)

Thursday:

1. dinner and bonfire ok

Friday:

1. departure ok.

Also, we will not be meeting again as a group prior to the 22nd, but felt that if they wanted to interview host families, it would be ok to call them prior to the week. some questions related to "what do you expect to learn form this experience?" etc would be appropriate.

Our next big people for peace meeting will take place next thursday the 17th at the chez at 7pm. there will be other p4p members that they could interview then as well.

REVIEW OF WEEK ITINERARY

we went through the week events. Monday Pat and Marci will pick guests up in Appleton and bring them to Waupaca to the Holly Center. Jane Haasch will arrange for the speaker and tea. Host families will not be required to attend this. They can meet up with the guests at Sandy's house at the potluck.

All other events were discussed and there are no problems with any of them.

key things that we added:

1. Pat will prepare the reception food for the library event. Marci will provide cider.

2. cham will be responsible for a banner that retreat participants can write on and sew little things as remembrances to.

3. marci will provide paper and envelopes for the stationary project, louise will provide stampers.

4. marci and jane will be glazing mugs at dianne veeser's house probably this sunday. she will let louise and kate know what time so they can help.

5. pat shared tha registration list, and we have probably got about 26 people. marci will send one more reminder out especially to specific people not on the current registration list...in case any more people want to register.

6. we will sell olive oil and mugs at every public event.

COSTS

we discussed the costs of the various things that will take place:

1. lunch at Weasel's: p4p will pay for the guests and their hosts. Marci confirmed this with Harris and lunch will be buffet plus a drink and tip. estimate about $100 for this.

2. Mr. Pecore will get $100.

3. lunch at school: Kate thinks that this will be paid by the school.

4. dinner at chez: we will pay for just the guests, everyone else is on their own. plan for $100 to cover guests. everyone reminded to get their menu choices in to bonni!

5. possible honorarium for speaker is $100

6. bonnie block's fee is $300

7. catering for lunch and dinner at the retreat estimated at about $600-700. We will not have breakfast catered, Cham will take care of a simple cereal and milk and toast breakfast at the b&b.

8. dancers: we agreed to offer them $350.

9. we agreed to give Artha at least $200 plus a gift.

this totals nearly $2000, which is leaving us enough money for unforeseen things and our spring scholarship!

OTHER

1. publicity: Kate will have library advertise the tuesday night event seperate from the article that angie landsverk will be writing.

2. Hala's status still unknown, but does not look hopeful. there may be another woman who is a palestinian refugee in washington available but it is unknown if she will come to wisconsin or not. marci has invited her. ???will we be able to get our money back for hala's flight??? marci will inquire...

am i forgetting anything???